Download & Install

1. Open Google Play Store and search for FlatFlow
2. Tap Install and open the app
3. Choose Register New Apartment (admin) or Login to Existing Apartment (residents)

Requires Android 7.0 or higher. The admin must have an active subscription before residents can log in.

Financial Overview Card

The blue card at the top shows the current billing period summary:

• Collected — total confirmed payments received from flats
• Expenses — total recorded society spends
• Balance — net (collected minus expenses)
• Collection Progress — X of Y flats paid this cycle

Fund Balances

Three live tiles below the overview show current balances for Maintenance, Festival Fund, and Corpus Fund. These update automatically with every recorded payment or expense.

Quick Actions

One-tap shortcuts to the most frequent tasks: Add Payment, Add Expense, Manage Flats, Corpus Fund, Summary, and Water Bill.

Generating Dues for All Flats

1. Tap Add Payment from Quick Actions on the home screen
2. Select Fund Type — Maintenance, Festival, or Corpus
3. Select Request Type — All Flats or Individual Flat
4. Optionally Exclude specific flats (e.g. vacant ones)
5. Tick Set a custom amount if different flats pay different amounts
6. Enter a Description (e.g. "July maintenance")
7. Tap Generate for All Flats

FlatFlow creates individual payment records for every flat and sends push notifications to all residents immediately.

Corpus Fund Screen

Tap Corpus Fund from Quick Actions. The screen shows:

• Current Balance — large green card at the top (e.g. ₹6.00L)
• Per-flat contribution summary at the top
• All Entries — chronological list of contributions (green, +) and withdrawals (red, –)
• Each entry shows flat name, owner, amount, and date

Adding a Contribution

1. Tap + Add Contribution
2. Select the flat and enter the amount and notes
3. Tap Save — the balance updates immediately

Adding an Expense

1. Tap Add Expense from Quick Actions or the Expenses screen
2. Select Fund Type — Maintenance, Festival, or Corpus
3. Choose a Category from the dropdown (Electricity, Repairs, Watchman Salary, Garbage Collection, Miscellaneous, etc.) or type a custom one
4. Enter the Amount
5. Select the Date
6. Add Notes — bill number, vendor name, description
7. Tap Save Expense

The expense is immediately visible to all residents in their Expenses screen and the fund balance adjusts automatically.

Record expenses as they occur — not in bulk at month-end. Real-time recording keeps fund balances accurate for both admin and residents.

How Water Bills Work

FlatFlow calculates water bills based on meter readings. Each flat's bill = units consumed × rate per unit.

1. Tap Water Bill from Quick Actions
2. Select the Month and Year
3. Set the rate per unit (e.g. ₹20.00)
4. Tap Download Sample to get the CSV template
5. Fill in each flat's meter reading in the sheet
6. Tap Upload Sheet and select the filled CSV
7. FlatFlow generates water bills for all flats instantly

Each flat's bill appears with their units consumed, calculated amount, and status (Pending / Paid).

Flats with no meter reading (e.g. meter not read) show ₹0. You can re-upload a corrected sheet for the same month to update the bills.

Sending a Reminder to a Flat

From the Reports screen, tap any flat with pending dues. A reminder dialog appears showing a full breakdown of what the flat owes:

• Current month dues (Maintenance, Water Bill, Festival)
• Previous months' unpaid dues
• Total Pending amount
• A pre-written reminder message with the full breakdown

1. Review the pending dues breakdown
2. Tap Send Reminder — a push notification is sent to the flat owner instantly

The reminder message is generated automatically with the exact amounts. The resident sees the notification on their phone with the full dues breakdown.

Managing Service Tickets

The Help Desk screen shows all tickets filtered by status: Active, Open, In Progress, Resolved, Closed.

• Each ticket shows the flat number, issue type, date, and current status
• Tap a ticket to see full details and update its status
• Once fixed, mark it Resolved
• After confirmation, tap Close Ticket

Residents can track the status of their own requests in real time from their Help Desk tab.

Posting an Announcement

1. Go to Notices from the bottom navigation
2. Tap + New Announcement
3. Enter a Title (e.g. "Meeting next Sunday")
4. Write the Content — meeting agenda, maintenance notice, visitor policy, etc.
5. Tick Pin this announcement to keep it at the top for all residents
6. Tap Post Announcement

All residents see the notice in their Notices tab and receive a push notification. Pinned notices stay visible at the top until unpinned.

The Flats List

The Manage Flats screen (Quick Actions → Manage Flats) shows all registered flats with owner name, phone number, BHK type, occupancy status, and monthly maintenance amount.

• Add a flat — tap + Add Flat, enter flat number, owner name, mobile number, BHK, monthly amount
• Edit or delete — swipe left on any flat to reveal Edit and Delete options
• Import in bulk — tap the CSV import icon to upload all flats from a spreadsheet at once

A resident's mobile number is their login credential. The number you enter here must match the number they use to sign in.

My Profile

Access via the More tab → Profile. Shows your name, role (President), flat number, and registered phone. From here:

• Change Password — update your login credentials
• Fund & Balance Settings — set opening balances and per-flat default maintenance amounts for each fund
• About FlatFlow — current app version (v1.4.1 build 44)
• Logout — sign out of the admin account

How to Subscribe

1. Open the app as Admin → More tab → Subscription
2. Select a plan
3. Pay via UPI or card through the secure Cashfree payment gateway
4. Subscription activates immediately

A reminder notification is sent 7 days before expiry. If the subscription lapses, residents can still view historical data but the admin cannot generate new dues or record expenses until renewed.

The subscription covers the whole society — one fee, all flats. No per-resident or per-flat charge.